Orisha Commerce

This document describes the process for synchronizing item data from ERPNext to the App4Sales platform. The connector retrieves item master data, pricing information, and stock levels from the ERPNext API and updates the corresponding entities in App4Sales.

The connector retrieves data from the following ERPNext API endpoints (also called DocTypes):

Item: Retrieves the main item data. The route for this is <code>/api/resource/Item</code>.

Item Price: Fetches item prices. The route for this is <code>/api/resource/Item Price</code>.

Price List: Used to retrieve all the available price lists. The route for this is <code>/api/resource/Price List</code>.

Bin: Retrieves stock information. The route for this is <code>/api/resource/Bin</code>.

- Item: Retrieves the main item data. The route for this is <code>/api/resource/Item</code>.
- Item Price: Fetches item prices. The route for this is <code>/api/resource/Item Price</code>.
- Price List: Used to retrieve all the available price lists. The route for this is <code>/api/resource/Price List</code>.
- Bin: Retrieves stock information. The route for this is <code>/api/resource/Bin</code>.

Authentication is done using a token-based authentication (TBA) or simple username and password, depending on the connector settings.

The following fields from the ERPNext Item are mapped to App4Sales Item Categories.

The connector fetches all enabled price lists from ERPNext. For each price list, it retrieves the associated item prices.

The connector also supports live price requests, which calculate prices based on pricing rules in ERPNext. These rules can apply direct prices or discounts based on the customer, item, and quantity.

The <code>image</code> field in the Item DocType contains the path to the item's image. The connector maps this to the App4Sales item's image.

The main item synchronization sets the <code>LastAvailableStock</code> from the <code>inner_qty</code> field on the Item DocType. Additionally, live stock lookups can be performed. When a live stock request is made, the connector queries the Bin DocType using the item code and the warehouse specified in the <code>WarehouseForStock</code> setting. The following fields are returned:

AvailableStock: Mapped from <code>actual_qty</code>

QuantityOrderedSales: Mapped from <code>ordered_qty</code>

ToBeDelivered: Mapped from <code>reserved_qty</code>

- AvailableStock: Mapped from <code>actual_qty</code>
- QuantityOrderedSales: Mapped from <code>ordered_qty</code>
- ToBeDelivered: Mapped from <code>reserved_qty</code>

The following settings can influence the item synchronization process:

WarehouseForStock: Specifies the warehouse code to use for live stock lookups.

- WarehouseForStock: Specifies the warehouse code to use for live stock lookups.

The connector does not appear to handle matrix/variant items explicitly. All items are treated as standard items.

There is no specific logic for handling different units of measure (UoM), other than mapping the <code>sales_uom</code> field.

- The connector does not appear to handle matrix/variant items explicitly. All items are treated as standard items.
- There is no specific logic for handling different units of measure (UoM), other than mapping the <code>sales_uom</code> field.

ERPNext Connector - Item Update
This document describes the process for synchronizing item data from ERPNext to the App4Sales platform. Th...

ERPNext - Item sync

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App4Sales Field	Source Field (API)	Logic/Notes
ItemCode	item_code	Direct mapping.
Description	name	Direct mapping.
EanCode	barcode	Direct mapping.
LastAvailableStock	inner_qty	Mapped from the 'inner_qty' field. See Stock & Availability for more details.
Unit	sales_uom	Direct mapping.

App4Sales Category Name	Source Field (API)	Logic/Notes
Brand	brand	Direct mapping.
CountryOfOrigin	country_of_origin	Direct mapping.
IsPurchaseItem	is_purchase_item	The value (0 or 1) is converted to a string.
IsSalesItem	is_sales_item	The value (0 or 1) is converted to a string.
Material	material	Direct mapping.
Weight	net_weight	Direct mapping.
WeightPerUnit	weight_per_unit	Direct mapping.
ItemGroup	item_group	Direct mapping.

App4Sales Field	Source Field (API)	Logic/Notes
Name	name	Direct mapping from the PriceList DocType.
Currency	currency	Direct mapping from the PriceList DocType.

App4Sales Field	Source Field (API)	Logic/Notes
ItemCode	item_code	Direct mapping from the Item Price DocType.
Price	price_list_rate	Direct mapping from the Item Price DocType.
PriceListId	price_list	The name of the price list is used to link to the App4Sales PriceList.

ERPNext - Item sync

ERPNext Connector - Item Update

Data Source Configuration

Data Mapping

Items

Item Categories

Domain Specifics

Price Logic

Image Handling

Stock & Availability

Related Settings & Prerequisites

Known Limitations